Privacy Policy
JKS Glasgow – Privacy Policy
Effective Date:15/04/2026
Last Updated:15/04/2026
1. Who We Are
JKS Glasgow (“we”, “us”, “our”) is a martial arts club providing karate training for children and adults. We use ClassForKids to manage class bookings, memberships, and payments.
We are committed to protecting your personal data and handling it in a safe, transparent, and lawful manner.
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2. What Information We Collect
We may collect and process the following information:
a) Personal Details
* Parent/guardian name
* Child’s name and date of birth
* Contact details (email, phone number, address)
b) Emergency & Medical Information
Emergency contact details
Relevant medical conditions, allergies, or additional needs (where provided)
c) Booking & Attendance Data
* Class bookings and attendance records
* Grading history and belt progression
* Competition participation (if applicable)
d) Payment Information
* Payment records and transaction history
*(Note: Payment details are securely processed via ClassForKids and their payment providers—we do not store card details.)
e) Media (with consent)
* Photos and videos taken during classes, gradings, or events
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3. How We Use Your Information
We use your data to:
* Manage class bookings and memberships
* Process payments
* Ensure the safety and wellbeing of students
* Communicate important updates (classes, gradings, events)
* Monitor progression and development within the club
* Meet insurance and safeguarding requirements
* Improve our services and class delivery
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4. Legal Basis for Processing
We process your data under the following lawful bases:
Contractual obligation– to provide classes and manage bookings
Legal obligation– for safeguarding and health & safety
Legitimate interests– to run and improve the club effectively
Consent– for use of photos/videos and certain communications
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5. How We Store Your Data
Your data is securely stored using ClassForKids, which complies with UK GDPR standards.
We take appropriate measures to protect your information, including:
* Secure systems and password protection
* Restricted access to authorised personnel only
* Regular review of data storage practices
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6. Sharing Your Information
We do not sell your data.
We may share information with:
* Payment processors (via ClassForKids)
* Governing bodies (e.g. for licensing/insurance purposes)
* Coaches and instructors (on a need-to-know basis)
* Emergency services if required for safety
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7. Children’s Data
As a martial arts club, we primarily collect data relating to children. This information is always provided and managed by a parent or guardian.
We take extra care to:
* Only collect necessary information
* Keep data secure and confidential
* Use images only with explicit consent
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8. Photos and Videos
We may take photos/videos during classes, gradings, and events for:
* Club promotion (website, social media)
* Celebrating student achievements
We will always seek consent before using any images. You can withdraw consent at any time.
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9. How Long We Keep Your Data
We retain your data only as long as necessary:
* Active members: while enrolled at the club
* Former members: up to 1 year for record keeping
* Financial records: retained as required by law
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10. Your Rights
Under UK GDPR, you have the right to:
* Access your personal data
* Request correction of inaccurate data
* Request deletion of your data
* Restrict or object to processing
* Withdraw consent at any time
To exercise your rights, please contact us using the details below.
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11. Contact Us
If you have any questions about this policy or your data, please contact:
JKS Glasgow
Email: info@jksglasgow.co.uk
Website:www.jksglasgow.co.uk
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12. Updates to This Policy
We may update this policy from time to time.